Poweroint-Seitenzahl einfügen, so geht es richtig

How to insert PowerPoint page numbers – Here's how to include slide numbers!

|Tom Schweitzer

Adding page numbers to your PowerPoint slides helps bring order and structure to your presentation . Especially with longer PowerPoint presentations, you should consider whether you want to use page numbers.

Setting PowerPoint page numbers requires only a few simple steps . We'll show you how!

Inserting PowerPoint page numbers – Why they are often necessary

Why do you need page numbers? Quite simply: for order and structure in your presentations. Slide numbers can help you maintain a clear narrative thread during your presentation and also convey structure to your audience .

Page numbers are also helpful for later questions at the end of your presentation – you can jump directly to the relevant slide.

Insert PowerPoint page numbers

  1. On the "Insert" tab, click the "Header and Footer" option.
    Instructions: How to insert PowerPoint page numbers

  2. In the window that opens, use your mouse to place a checkmark in the box labeled "Slide number" .
    Add slide numbers to PowerPoint page numbers
  3. You now have several options: Do you only want to assign a page number to the current slide ? Then confirm with "Apply" . Do you want to insert PowerPoint page numbers on all slides ? Then confirm with "Apply to all" .
  4. If you want to omit the page number on the title slide , check the box "Do not show on title slide" .
  5. Your page number will now appear on your slides. If you don't like the automatic alignment of the slide number depending on your chosen layout and design, you can change this. See below for instructions.

Disable PowerPoint page numbers

To remove slide numbers , reopen the "Header and Footer" option as described in step 1 above. Now, uncheck the box next to "Slide Number ". Select whether you want to apply the change to all slides or only to the current slide.

Repositioning PowerPoint page numbers

If you don't like the position your page number is automatically selected by Microsoft Office PowerPoint, you can change it as follows :

  1. On the "Insert" tab, select the "Slide Master" option.
    Note: Insert slide master when inserting page numbers in PowerPoint

  2. In the thumbnail view that appears on the left, click on the first slide .
  3. You can now click on the page number placeholder with your mouse. Hold it down until the four-pointed arrow appears . Then drag the placeholder to the desired position.
    The PowerPoint page number appears here.
  4. To save, select "Close Master View".

Insert PowerPoint page numbers starting from a specific numbering point

In some cases, it makes sense to insert slide numbers only after a certain numbering level has been reached . This is done as follows:

  1. In the " Design " tab, select the " Slide Size" option and then "Custom Slide Size" .
    Pay attention to the slide size when counting PowerPoint pages.

  2. A window will open. Here, under the option "Numbering starts at", click the up or down arrows until you reach your desired starting number.
    Choose numbering when inserting PowerPoint page numbers
  3. Confirm with "OK".

Extra tip: Insert basic information

In addition to page numbers, other basic information such as the presenter's name or company, a date, or the topic is often included . This information also provides structure and clarity to your presentations.

Especially in business presentations, basic information is appropriate, as it demonstrates professionalism and makes you appear prepared.

Here's how to integrate the date and time into your PowerPoint presentation:

  1. In the "View" tab, select the "Normal" option in the "Presentation Views" button.
  2. Next, select the first slide from the thumbnail view on the left.
  3. Switch to the "Insert" tab. Here, select the "Header and Footer" button.
  4. Click on the "Slide" tab in the button and check the box to select "Date and Time". Insert date and time via PowerPoint page number
  5. Now you can decide whether the date should update automatically when the presentation is opened or remain fixed . For the former, select "Update automatically." Then you can choose the desired date and time format. For a fixed date, click the "Fixed" option and enter the date in the field below.

Tip: Are you using a notepad and want to include the date and time? In the "Notes and Handouts" tab, select the date and time setting. Confirm with "Apply". If you want the information to appear on every notepad, activate this option by clicking "Apply to all".

Insert page number from PowerPoint handout

You can further integrate the creator and topic as follows:

  1. Go to the "Slide" tab. Then select the "Footer" checkbox.
  2. In the free field under "Footer" you can now enter the creator and the topic of the presentation.
    Use footer when inserting PowerPoint page numbers

Delete basic information

To extract the basic information from your presentation…

  1. Open the "Insert" tab. Here you select "Header and Footer" .
  2. In the dialog box that opens, click on the "Slide" tab.
  3. To delete all basic information on every slide , uncheck the "Footer" box and confirm with "Apply to all". To delete it on the current slide, follow the same procedure and confirm with "Apply".

Insert copyright notice

Especially for large companies and brands, it makes sense to include a copyright notice for data protection in presentations.

  1. To do this, click on "Header and Footer" in the "Insert" tab.
  2. Then select the "Slide" tab and check the "Footer" box.
  3. In the footer field, enter the copyright notice as follows : © symbol, name of the copyright holder, year of first publication plus the statement "all rights reserved".
  4. Select "Apply to all" to make the copyright notice appear on all slides.

Inserting logos into PowerPoint

In addition to a copyright notice and basic information, the placement of a company logo is important for many presentations. You can read about where and how to place the logo in this detailed article on the topic.

Conclusion: Inserting page numbers in PowerPoint improves structure and organization.

For better clarity in your presentations, you should insert PowerPoint page numbers. Basic information can also often be important and give your presentation that final polish. With our instructions, even PowerPoint beginners can quickly insert page numbers and include basic information in their PowerPoint presentations. Give it a try!

You can find a video tutorial on this topic here .

Do you have questions about inserting page numbers in PowerPoint or about PowerPoint in general ? Feel free to contact us by email at becker@presentationload.de . We're happy to help!

Would you like us to create a presentation for you or your company with all the important information, including page numbers and basic details? Please contact our agency ; we're here to help.

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