These topics have been covered so far:

Part 1 – From the start of the presentation to standard help functions

• Using shortcuts before and during the presentation
• The help menu can be accessed with the F1 key.
• Notes on the "hidden" dialog menu and the context menu
• Switch programs during the presentation
• Working correctly with hyperlinks
• Use interactive buttons

Part 2 – Creating your own navigation menu and a break slide

• Create your own navigation menus
• Effective use of the slide master in the navigation menu
• Displaying a "pause image" at any time

Part 3 – Orientation – for the speaker and the audience

• Incorporation of section slides to orient the audience.
• Keep your agenda “always in sight”
• Do you work with two monitors?

In this article:

Part 4 – Presenter View and other features of PowerPoint 2013/16

• Using the presenter view in PPT 2013/16
• What's new or different in the new versions?
• More tips & tricks

13) Using the presenter view of PPT 2013/16

As in the previous version, the Slideshow menu again offers the option to activate Presenter View by checking a box. In principle, this feature is structured similarly in PowerPoint 2013/16 as in the previous version. However, some new features are worth mentioning.

PowerPoint now automatically detects whether other media are connected and displays the presenter view on one monitor and the presentation view on the other. If this doesn't happen, you can swap the two media in the presenter view using the > Display Settings command in the top left corner.

Since most people are using newer devices these days when working with the newer PowerPoint versions, you can immediately see here whether you have, for example, a projector or a second monitor connected.

You can use the keyboard shortcut Open the menu > Project and see that > ​​Duplicate is selected under Display. Further information can be found under point 14).

To prepare for presenter view, select > Expand again. Then, as usual, activate the checkbox in PowerPoint > Slide Show > Presenter View .

The next image shows the complete screen of the presenter view:

A) The current slide, which is shown via the projector, for example, is displayed large in the left half.

B) The slide number is displayed, as is the total number of slides. Additionally, a progress bar below graphically indicates your approximate position in the slide.

C) The next slide is displayed here. You could also click on it directly to go to this slide. If the next slide is hidden, it will also not be visible in the presenter view.

D) All notes for the current slide are displayed here (if any notes exist).

E) You can increase or decrease the font size of the notes here in seven steps.

F) Below the active slide are various symbols with the following meanings (from left):

• Activate pen, highlighter, laser pointer, etc.
• View all slides
• Enlarge slide section
• Show/hide black screen
• Additional options for the screen presentation (for example, you can click here and hide the > presenter view if you want to do this without ending the presentation).

G) Here you can see how long the presentation has been running.

H) You can also pause or resume the timer. The "timer" simply refers to the time display to the left of the ongoing presentation.

I) The current time is shown here.

J) This button at the bottom of the screen can be used to show or hide the taskbar.

K) In the display settings, you can swap the presenter view with the slideshow, or duplicate the slideshow. Note: If you are presenting with two screens, remember to switch back to separate display modes on both monitors after your presentation via > Control Panel > Display settings .

L) Selecting here > End slideshow will end not only the presenter view, but also the entire presentation.

14) What is new or different in the new versions?

In earlier versions (2010 and older), presenter view had to be explicitly enabled. Newer versions automatically detect whether multiple media devices are connected. While this is initially advantageous, it can also lead to confusion if the screen display on your laptop changes after startup, depending on the connected projector (monitor).

You should also check which setting you have currently selected in the "Project" menu. (Using the keyboard shortcut...) The menu shown below will appear immediately, and you can select your desired mode.

The four projection types correspond to the previous procedure from PPT 2010:

Context menu

If you've opened the context menu in presentation mode by right-clicking, the "Show All Slides" command is often underestimated. Since all slides are displayed after clicking it, you can easily find and select the slide you're looking for. One potential drawback is if your presentation contains many slides that all look quite similar. In such cases, finding the desired slide might be more difficult. When this view is activated, you can adjust the zoom level using the slider in the bottom right corner. You can also zoom in and out using the "+" and "-" keys – without using the mouse.

From version 2013 onwards, you can enlarge a section in presentation mode.

A) Simply select "Enlarge Slide" from the context menu

B) A frame appears on the slide (while the rest of the slide is darkened), and the mouse icon changes to a hand. You can move this section freely. Press "ESC" to exit the mode. Further/multiple zooming is not possible.

If you have divided your presentation into different target groups, you have the option to select "Target group-oriented presentation" in the context menu and use the version specifically prepared for each group.

Another interesting option is to select the > presenter view directly from the context menu. This allows you to do this at any time if you encounter problems or, for example, want to check your notes without the audience seeing them.

The graphic shows all four menu items presented above in the context menu of the right mouse button in presentation mode.

Additional control options

As in previous versions, when the mouse is moved and the cursor is visible, six icons appear in the lower left corner, offering almost the same functions as the context menu. They are displayed in light gray and therefore – depending on the lighting conditions in the room/on the monitor – are not always sufficiently visible.

A) Return to the previous slide

B) To the next slide

C) The selection list for pen, highlighter, etc. opens.

D) All slides are displayed

E) Enlargement of the slide section

F) Further options for the screen presentation

The Help/F1 key in 2013/16

Sometimes you just can't remember the right keyboard shortcut. In presentation mode – as in older versions – you can access various help menus. You can also use the right-click context menu and select > Help . Most of the information is the same as the familiar features from version 2010.

Using the keyboard shortcut to activate media is often only partially suitable, as the possibilities with these systems are usually better with appropriate equipment.

Keep in mind that working with the various freehand markings requires some prior experience so that the "drawing attempts" don't look too unfortunate.

The advancement of digital technology across various media improves usability, including on laptops. If you have a touchscreen or a compatible touchpad, the following help tips may be useful. This section did not exist in older versions.

Note: Generally, you should think carefully about whether you want to access the help menu in front of the audience, as it ultimately appears somewhat "helpless".

15) More tips & tricks

TIP 1: As described in Part 2, you can also use the slide master to place interactive buttons. If these are solely for navigation, it's particularly effective to keep them invisible on the master while still allowing you to interact with them when needed. For your own orientation, it's helpful to place, for example, four buttons in the four corners of a slide. This makes it easier to remember where each link is located.

TIP 2: In presentation mode, you can jump to any slide by entering a (slide) number and pressing Return. This is also possible if you want to jump to a hidden slide.

TIP 3: When you want to jump to a specific file, you often also want to jump to a single page, location, or table within that file. You can achieve this by adding an extra parameter to the hyperlink.

• Jump to WORD : When specifying the hyperlink and selecting the file, insert a # character after the filename and then
  • Specify bookmark: If you have previously defined a bookmark in Word, you will be taken directly to that location and the bookmark will be highlighted.
  • Specify word: Enter a word that exists in the target document here, and you will be taken directly to the place where this word appears for the first time in the document.
• Jump to EXCEL : Similar to Word, enter a "#" after the file name. Then
  • Specify the corresponding table name with a “!”, e.g. #Table 5!A1.
  • However, you can also select a specific area by writing "A5:D10".
• Jump to PowerPoint : After entering the target PPT file, select the desired slide from the list or enter the slide number directly after the file name, e.g., "#3". IMPORTANT : In older PPT versions (up to 2010), this hyperlink format only works if the target file is already open!
  • Note: When you link to another PPT presentation, it opens in normal PowerPoint editing mode. This is often undesirable. If you rename your target PPT file and change the suffix (the characters after the period in the filename) to name.PPS or name.PPSX, the target file will open immediately in presentation mode. Pressing ESC will exit this presentation.
• Jump to a VIDEO : Here, too, you can define the link in more detail by specifying previously defined jump markers from the video.
• Jump to PDF : A link to a PDF file can be specified in the same way. Jumping directly to a page is not possible.

TIP 4: A group cannot normally be linked. However, if you still want to do this, it helps to place an invisible shape over the entire group and link it.

TIP 5: You can also hyperlink individual elements within a SmartArt graphic without having to unpack the SmartArt graphic.

TIP 6: Very helpful: You can also access the important "Last Viewed Slide" function via the context menu (right-click) or the menu in the bottom left corner. This is especially useful if you need to jump back and forth unexpectedly during your presentation, rather than navigating multiple times using the "Back" button.

TIP 7: If you are working with many animations on the slides, then the > Back function is often not well suited, because you are not jumping back "from slide to slide", but rather working through all the animations on each slide in reverse.

TIP 8: It may happen that you need to work on your laptop immediately during your presentation, and perhaps for an extended period, because of a crash, a broken link, or the need to quickly cover up previously undetected errors. At this point, it might be advisable to disable all display on any visible screen, as you don't want everyone in the audience to see exactly what you're doing.

Using the already known key combination You can quickly switch to normal mode by selecting > PC screen only and then calmly carry out your activities to resolve the problem.

TIP 9: If PPT 2013 is not installed on the PC where the presentation will run, you can download PPTViewer for free here:

TIP 10: Occasionally, as a presenter, you might completely misjudge the time allotted or have a lot of questions throw the schedule off. Simply pressing ESC to end the presentation isn't very effective and is considered unprofessional. It's certainly better to show your last slide (with a summary or contact information), even if you end abruptly. You can access this slide by pressing the "END" key.

We hope you enjoy trying it out!