Due to the ever-increasing digitalization and the new General Data Protection Regulation (GDPR), data protection is currently a highly topical issue in many companies. Numerous companies and their employees need to be trained in dealing with the new legal regulations.

Unfortunately, presentations on legal topics tend to be dry and confusing. Creating engaging, interesting, and clear presentations that captivate the audience is therefore a particular challenge. Today, we'll show you how to do it better!

What exactly does data protection mean?

Data protection is generally understood as the protection against the misuse of data . This data can come from various areas, but primarily concerns personal data (e.g., general personal data, data on ethnic origin, account numbers, etc.).

In Germany and the EU, the General Data Protection Regulation (GDPR) clearly defines the rules for processing this personal data. Since its introduction in 2018, several aspects of data protection have changed.

Data subjects have more rights when it comes to the processing of their personal data. They have the right to know the purpose of the data processing, to request the deletion of their data, or to request the transfer of their data to another controller.

Data protection in the company

For companies, the introduction of the GDPR means they must comply with stricter regulations if they want to avoid hefty fines. The protection and compliance with data protection regulations is particularly important for companies that work with customer data.

Article 37 of the GDPR stipulates the obligation for certain companies to appoint a data protection officer . Their tasks include not only verifying compliance with the relevant regulations but also raising employee awareness of these regulations.

Introduce your Data Protection Officer in company presentations or during onboarding sessions. Feel free to use slides from PresentationLoad for this purpose!

A good tool for raising employee awareness is data protection training , which informs employees about the most important regulations regarding the processing of personal data. A lack of employee education can lead to high penalties and fines in the event of data breaches.

Furthermore, don't neglect data protection in the workplace. Adhere to the " 4 clean desk rules ":

• Lock computers when leaving the workplace
• Don't leave password notes lying around. Better yet: Use a password manager on your PC.
• Do not leave sensitive information lying around in plain sight.
• Do not leave any personal items such as keys, employee ID cards or mobile phones behind.

Furthermore, you should adhere to these rules :

• Never share passwords
• Do not use private software in the company.
• Delete or destroy documents containing personal data that are no longer needed.
• Always send emails containing personal data encrypted.
• Do not use messenger services like WhatsApp on company devices.
• Use a VPN connection while working from home and store data in a cloud.

What must be included in your privacy policy?

The following points must be included in your privacy policy:

• Contact details of your company
• Purpose of data processing
• Legal basis for data processing
• Data subject rights
• Storage period of the collected data
• Right of appeal

Ensure that interested parties and customers of your company can access this information at any time .

4 ideas for better communicating data protection with PowerPoint

Communicating data protection topics can often be tedious and monotonous. Legal issues are important, but are too often presented in a dry, academic way. The following four ideas will help you present your data protection topics clearly and engagingly in PowerPoint.

1. Presentation using diagrams

Images are more memorable than text, and charts are particularly well-suited for presenting content clearly and engagingly to your audience. A chart like the one you see here can be quickly created in PowerPoint:

• Insert a pictogram of a person in the center of the slide.
• Draw a circle using the ellipse shape and copy it as many times as you need.
• Now add pictograms relevant to the topic into these circles.
• Create connecting lines between the person and the circles, then arrange them around the person according to your taste.

2. Use of SmartArt

To further enhance the visual appeal of your presentation, you can use SmartArt as a replacement for boring lists :

• To do this, write down all the list items on the slide one below the other and right-click on the selected list.
• Select the " Convert to SmartArt" command from the context menu, which will display a small catalog of existing SmartArt graphics.
• In this catalog, click on " More SmartArt Graphics" and select a suitable category in the dialog box on the left. Then, select a suitable SmartArt graphic on the right.
• In the SmartArt Tools/Design tab displayed above, and below that Change Colors, you can adjust the appearance of the chart to your liking.
• Finally, you can replace existing image placeholders with suitable pictograms.

3. Highlight passages or words

Sometimes it's important to visually highlight certain terms or text fragments . PowerPoint offers several ways to do this:

• Use colored or bold text.
• Alternatively, you can place a semi-transparent colored rectangle over the relevant areas.

4. Enhance content with images or use pictograms and icons.

Slides can be visually enhanced with full-surface background photos , as long as these are not too dominant. For the topic of data protection, graphics of computers, safes, or padlocks are suitable – in short, images that suggest security.

For this purpose, you can use the existing symbols in PowerPoint or download additional symbols and icons from online portals. Of course, you can also use our free templates for icons and seals related to the EU GDPR.

You can also use slides from PresentationLoad with icons or GDPR topics from this set:

This will make it easy for you to present this sometimes very dry topic in an interesting and engaging way.

Conclusion: Data protection topics can be effectively communicated using PowerPoint.

Avoid future fines and effectively train your employees on data protection topics . Our four tips will ensure your presentation is engaging and all the important information sticks in your colleagues' minds.

Do you have questions about this article or PowerPoint in general? Don't hesitate to contact us at info@presentationload.de . We're happy to help!

Are you looking for visually appealing and professionally designed slide templates ? Feel free to browse our shop. We have numerous slides on a wide variety of (business) topics available for download. Visit us today! ► To the shop

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