Checkliste 2: Organisieren Sie Ihre Vortragsmaterialien und stellen Sie sich vor

Checklist 2: Organize your presentation materials and introduce yourself

|Tom Schweitzer
To deliver a compelling presentation without any materials or technical aids, you'd have to be an exceptional speaker. Since this description likely doesn't apply to most of us, you should ensure you have all the necessary materials for your presentation in advance. From index cards and USB drives to laptops – make sure you don't forget anything and always have a backup plan. Always!
Availability of data for the presentation:
  • Have you saved the presentation on more than one storage device for safety, which you will bring with you to the presentation?
  • Do you need internet access/Wi-Fi?
  • Do you need index cards?
  • Is the presentation room/hall equipped with the necessary technology, or what technology do you need to bring yourself?
  • Do you have alternative presentation aids available?
  • Do you need handouts?
Check media availability and accessibility of the premises:
  • What media devices are available and which ones need to be brought along?
  • Are there any devices in the room that need to be reserved?
  • Who is the contact person for media usage?
  • Do attendees need Wi-Fi or network access to actively participate in the presentation? Access rights should be clarified in advance.
Providing presentation content to third parties:
  • Will you provide the presentation as a PowerPoint or PDF file?
  • Should the entire presentation or only parts of it be published?
  • Can only the participants themselves access the content, or do you post it on the (company) intranet or even on the internet?
  • Is there an email address list of the participants?
  • Is a printed handout more useful (than a digital file)?
Introducing oneself to the audience:
  • Do you need to introduce yourself, or will a moderator do this?
  • Is a detailed introduction of yourself necessary in light of the presentation topic?
  • How much time do you have for that?
  • Has the performance been arranged with the host?
  • How can a successful transition to the actual presentation be designed?
The company's presentation:
  • Which company data may be disclosed externally?
  • What kind of impression does the company want to leave?
  • Should the presentation be sales-oriented or not?
  • Have any other documents relating to yourself or the company readily available (also on the PowerPoint template).
You can download the checklist as a PDF file here: Checklist 2_Organize your presentation materials and introduce yourself Now that you've ensured your presentation content is available, the next step is to consider the conditions under which you'll present it on-site. The following checklist will cover the facilities and equipment available at your presentation venue.