Visualizing Data Protection Topics in an Engaging Way with PowerPoint: 4 Ideas

Reading Time: 6 minutes
| Author: Tom Becker

Due to the ongoing digitalization and the new General Data Protection Regulation (GDPR) in the European Union, data protection is currently a highly relevant topic in many companies. Numerous organizations and their employees need to be trained in handling the new legal requirements.

Unfortunately, presentations on legal topics tend to be dry and confusing. Therefore, creating engaging, interesting, and clear presentations that captivate the audience becomes a particular challenge. Today, we will show you how to do it better!

What does data protection mean exactly?

In general, data protection refers to the protection against the abusive use of data. This data can come from various areas but primarily concerns personal data (e.g., general personal information, data on ethnic origin, account numbers, etc.).

Data Protection Template — You can find this and other data protection templates in our shop: https://www.presentationload.com/gdpr-data-protection-powerpoint-template.html

In Germany and the EU, the rules for processing this personal data are clearly defined by the General Data Protection Regulation (GDPR). Since its introduction in 2018, there have been significant changes in data protection.

Affected individuals now have more rights when it comes to the processing of their personal data. They have the right to know the purpose of data processing, to request the deletion of their data, or to request the transfer of their data to another controller.

Data protection in the company

For companies, the introduction of the GDPR means that they must comply with stricter requirements to avoid high fines. Especially for companies that work with customer data, the protection and compliance of personal data is crucial.

Article 37 of the GDPR specifies the obligation to appoint a data protection officer for certain companies. Their tasks include not only ensuring that the company complies with the respective regulations but also raising awareness among employees.

Introduce your data protection officer in company presentations or during onboarding. Feel free to use slides from PresentationLoad for this purpose.

An effective tool for raising employee awareness is data protection training, which educates employees about the key regulations for processing personal data. Failure to train employees properly can result in significant fines and penalties for data protection breaches.

Furthermore, do not neglect data protection in the workplace. Adhere to the “4-clean-desk rules“:

Lock your computer when leaving your workstation.
Do not leave password notes lying around. Instead, use a password manager on your PC.
Do not leave sensitive information openly visible.
Do not leave personal items such as keys, employee ID cards, or mobile phones unattended.

In addition, follow these rules:

Never share passwords.
Do not use personal software in the company.
Delete or destroy documents containing personal data that are no longer needed.
Always encrypt emails containing personal data when sending.
Do not use messenger services like WhatsApp on company devices.
Use a VPN connection and store data in a cloud when working from home.

What must be included in your privacy policy?

The following points should be included in your privacy policy:

Contact details of your company
Purpose of data processing
Legal basis for data processing
Data subject rights
Storage duration of collected data
Right to lodge a complaint

Ensure that interested parties and customers of your company can access this information at any time.

4 Ideas to Better Convey Data Protection Using PowerPoint

Conveying data protection topics can often be tedious and monotonous. Legal topics are important but are often presented in a dry manner. With the following four ideas, you can present your data protection topics in an engaging way using PowerPoint.

Use Diagrams and Visuals

Images are more memorable than text, and diagrams are particularly useful for presenting content in a clear and appealing manner. You can quickly create a diagram in PowerPoint using the following steps:

Insert a pictogram of a person in the center of the slide.
Use the Ellipse shape to draw a circle and copy it as many times as needed.
Insert pictograms relevant to the topic into these circles.
Create connection lines between the person and the circles and arrange them around the person according to your preference.

Utilize SmartArt

To visually enhance your presentation, you can use SmartArt as a replacement for boring lists:

List all the elements on the slide vertically.
Right-click on the selected list and choose “Convert to SmartArt” from the context menu. A small catalog of available SmartArt graphics will appear.
• In the catalog, click on “More SmartArt Graphics” and choose a suitable category on the left side of the dialog box. Then, select a suitable SmartArt graphic on the right side.
In the SmartArt Tools/Design tab, you can customize the appearance of the diagram according to your preferences, including changing colors
Replace existing image placeholders with suitable pictograms.

Highlight Text or Words

Sometimes, it is important to visually emphasize certain terms or text fragments. PowerPoint offers several options for this.

Use colored or bold font.
Alternatively, overlay a semi-transparent colored rectangle over the corresponding areas.

Incorporate Images or Use Pictograms and Icons

Slides can be visually enhanced by using full-screen background photos, as long as they are not too dominant. For data protection topics, graphics of computers, safes, or padlocks are suitable – in short, images that suggest security.

You can use the existing symbols in PowerPoint or download additional symbols and icons from online portals. You can also utilize our free templates for icons and seals related to the EU-GDPR.

GDPR Templates — EU GDPR Teplates in our shop: https://www.presentationload.com/eu-gdpr-icons-seals.html

Additionally, feel free to use slides from PresentationLoad with icons or GDPR themes from this set:

Datenschutz EN klein — GDPR Templates in our shop: https://www.presentationload.com/gdpr-data-protection-powerpoint-template.html

By incorporating these visual elements, you will find it easier to make this sometimes-dry topic interesting and engaging.

Conclusion: Effectively Conveying Data Protection Topics Using PowerPoint

Avoid future fines and effectively educate your employees on data protection topics. With our 4 tips, your presentation will not be dry, and all the important information will stay in the minds of your colleagues.

If you have any questions about the article or PowerPoint in general, don’t hesitate to contact us at [email protected]. We’re happy to assist you!

Are you looking for visually supportive and professionally designed slide templates? Take a look at our shop. We have numerous slides available for download on various (business) topics. Visit our shop today! ►Shop